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LinkedIn Learning

OmniFocus for iOS Essential Training

via LinkedIn Learning


Learn how to get the most out of OmniFocus, the popular task manager for iOS.

Master the intricacies of OmniFocus on iPhone or iPad to supercharge your productivity. You'll explore the popular iOS task manager's organizational conventions and the best ways to navigate the interface. You'll also dive into capturing tasks in a variety of ways, including writing tasks from scratch, speaking to Siri, using OmniFocus extensions, and utilizing Mail Drop to speed up task entry.

The course then explains how to best process tasks: setting up projects, establishing contexts and repeating tasks, and using such important features as date deferral, flags, the check circle, perspectives, and the Forecast view. Finally, you'll learn how to efficiently review tasks and projects and how to manage OmniFocus tasks on an Apple Watch.


  • Welcome
  • What you should know before watching this course
  • Using the challenges
1. Overview of OmniFocus for iOS
  • Buying and installing OmniFocus for iOS
  • Understanding the OmniFocus workflow
  • Understanding the OmniFocus iOS interface
  • Setting up Omni Sync
2. Capturing Tasks
  • Developing a system to capture tasks with OmniFocus
  • Capturing tasks on the iPhone and iPad
  • Using OmniFocus's iOS extensions
  • Capturing tasks with Siri
  • Using Mail Drop to capture tasks
  • Challenge: Populate OmniFocus using different capture techniques
  • Solution: Populate OmniFocus using different capture techniques
3. Processing Tasks
  • Understanding process in OmniFocus
  • Setting up projects
  • Using sequential and parallel projects to avoid task overload
  • Setting up contexts
  • Using deferred dates to manage tasks
  • Setting up and using due dates
  • Flagging tasks
  • Understanding the OmniFocus check circle
  • Repeating tasks
  • Processing your inbox
  • Challenge: Process your inbox
  • Solution: Process your inbox
4. Perspectives and Forecast View
  • Using built-in perspectives
  • Creating custom perspectives
  • Challenge: Build a custom perspective
  • Solution: Build a custom perspective
  • Using the Forecast view
5. Acting On and Reviewing Tasks
  • Acting on tasks
  • Reviewing tasks
  • Using notifications
  • The Today view extension
  • Using locations with tasks
  • Reviewing other application settings
6. Apple Watch and OmniFocus
  • Manging tasks with OmniFocus for Apple Watch
  • Next steps

Taught by

David Sparks

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