Outlook 2013: Tips, Tricks, and Shortcuts

Introduction

• Welcome

1. Top Ten Power Shortcuts

• Finding a contact in seconds
• Viewing Outlook in multiple windows
• Taking a peek
• Flagging messages for the to-do list
• Reusing frequently used text with Quick Parts
• Creating items with drag and drop
• Adding people to Favorites
• Color-coding important messages
• Viewing the schedule for an entire group
• Entering natural-language dates

2. Organizing Your Inbox

• Viewing your inbox your way
• Using Conversation view
• Managing your inbox
• Working with folders and subfolders
• Making use of favorites
• Deleting old messages
• Staying organized with shortcut keys

3. Managing Incoming Messages

• Speed-reading your email
• Changing the Mark as Read setting
• Using Quick Steps
• Assigning categories
• Automating rules for incoming messages
• Replying automatically with a specific message
• Dealing with junk mail
• Finding an email
• Using search folders

4. Creating Emails and Replying to Them

• Shortcut keys for sending emails
• Using your address books
• Setting your default address book
• Using Bcc--or not
• Quickly attaching files
• Skipping attachments altogether
• Setting up multiple signatures
• Making great use of your Drafts folder
• Adding hyperlinks to an email
• Delaying an email in the Outbox

5. Creating Special-Use Emails

• Sharing your calendar via email
• Three ways to create eye-catching emails
• Flagging a message for the recipient
• Inserting a screenshot
• Sending business cards and contacts via email
• Sending a text message (SMS) from Outlook
• Conducting a vote via email

6. Staying on Task

• Displaying the To Do bar
• Seven ways to create a new task
• Five ways to view your tasks
• Changing task due dates and start dates
• Customizing your Tasks folder
• Setting task reminders

7. Tips for Calendars, Meetings, and Appointments

• Five ways to reschedule appointments and meetings
• Entering appointment details
• Creating recurring appointments
• Cloning appointments
• Changing the time scale
• Showing two time zones
• Setting the time zone of an appointment
• Reserving calendar time for tasks
• Finding an appointment quickly
• Using the Calendar with shortcut keys
• Displaying a custom range with the Date Navigator

8. Working with Contacts

• Connecting to your social media accounts
• Linking your contacts
• Adding a photo to a contact
• Tracking birthdays and other details
• Getting directions to a contact address
• Sharing contacts
• Making personal contacts private
• Customizing a business card's appearance
• View or add contact info
• Two ways to create a contact group
• Viewing contacts
• Adding a column to a Contact view
• Merging your contacts using Microsoft Word

9. Miscellaneous Tips and Tricks

• Using Outlook Today
• Setting an out-of-office message
• Working offline
• Customizing the Navigation pane
• Customizing the Quick Access Toolbar

Conclusion

• Next steps