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Outlook 2016: Tips and Tricks

via LinkedIn Learning


Get tips, tricks, and keyboard shortcuts that will increase your efficiency with Outlook 2016.

Get tips, tricks, and keyboard shortcuts that will increase your efficiency with Outlook 2016. Gini von Courter shares over 65 power shortcuts to save time, increase productivity, and help you stay organized—whether you're sending emails or managing your task list. Start with Gini's top 10 shortcuts, and power up from there. Learn techniques for quickly organizing your inbox, managing incoming messages, and replying to emails, and a few other cool tricks, like sending texts directly from Outlook. This course also helps you manage your appointments, share calendars, work with contacts, and stay on task with Outlook 2016.


  • Welcome
1. Top 10 Power Shortcuts
  • Find a contact in seconds
  • View Outlook in multiple windows
  • Peek into another app
  • Add people to Favorites
  • Flag messages for a to-do list
  • Create new items with drag and drop
  • Color-code important messages
  • Enter natural language dates
  • Create a group
  • Displaying a custom range with the Date Navigator
2. Organizing Your Inbox
  • View your inbox your way
  • View by group and by conversation
  • Work with folders and subfolders
  • Make use of Favorites
  • Delete old messages
  • Stay organized with shortcut keys
3. Managing Incoming Messages
  • Speed read your email
  • Change the Mark as Read setting
  • Use Quick Steps
  • Assign categories
  • Automate rules for incoming messages
  • Deal with junk mail
  • Find an email
  • Use search folders
  • Archive a message (in Office 365)
4. Sending and Replying to Messages
  • Shortcut keys for sending emails
  • Use your address books
  • Set your default address book
  • Use Bcc, or not
  • Quickly attach files
  • Skip attachments altogether
  • Set up signatures
  • Make great use of your Drafts folder
  • Add a hyperlink to an email
  • Delay an email in the outbox
5. Creating Special Use Messages
  • Share your calendar via email
  • Flag a message for the recipient
  • Insert a screenshot
  • Conduct a vote via email
  • Send business cards and contacts via email
6. Staying On Task
  • Display the To Do bar
  • Seven ways to create a new task
  • Five ways to view and edit tasks
  • Set task reminders
7. Tips and Tricks for Calendars
  • Reschedule appointments and meetings
  • Create recurring calendar items
  • Clone an appointment
  • Change the time scale
  • Show two time zones
  • Show time zones for an appointment or meeting
  • Search the calendar
  • Use calendar shortcut keys
8. Tips for Working with People
  • Add a photo to a contact
  • Map a contact address
  • Share contacts with a colleague
  • Making personal contacts private
  • Create a contact group
  • Views for contacts
  • Link and unlink contacts
  • Mail merge with Microsoft Word
  • Work offline
9. More Tips and Tricks
  • Customize the Navigation pane
  • Customize the Quick Access toolbar
  • Use Outlook Today
  • Set start and exit options
  • Reuse frequently used text with Quick Parts
  • Reply automatically using a template
  • Next steps

Taught by

Gini von Courter

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