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LinkedIn Learning

Word and InDesign: Integration

via LinkedIn Learning

Overview

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Learn how to combine the power of Adobe InDesign and Microsoft Word to create beautifully formatted documents from existing text.

Many designers use Microsoft Word and Adobe InDesign together, but the unique formatting and hidden markup in Word often cause issues when you bring text into InDesign. In this course, learn how to make these programs play nicely together and create beautifully formatted documents from existing text. Author and InDesign Secrets creator Anne-Marie Concepción shows how to clean up your text formatting, strip out Word styles and map them to InDesign, place Word document elements in InDesign, and fix the formatting once the text arrives. Plus, learn to repair corrupt Word files, and explore alternatives to Word such as InCopy and Google Docs.

Syllabus

Introduction
  • Welcome
  • A quick note from the instructor
  • Using the exercise files
1. InDesign and Word Formatting Essentials
  • Discovering how text styles work in Word
  • Understanding the basics of InDesign text styles (for Word users)
  • Identifying which formatting attributes transfer and which don't
2. Best Practices for Getting Word Text into InDesign
  • Cleaning up text formatting in Word
  • Checking paragraph and character defaults in InDesign
  • Controlling text formatting when cutting and pasting
  • An overview of placing (importing) Word files into InDesign
  • Stripping out Word styles when importing text
  • Preserving Word styles when importing text
  • Mapping Word styles to InDesign styles
  • Creating a Word template with InDesign styles
  • Linking to Word files for automatic updating
3. Importing Other Word Elements into InDesign
  • Importing Word tables of contents (TOCs)
  • Converting a Word index into an InDesign one
  • Working with footnotes
  • Converting static endnotes into dynamic endnotes
  • Managing inline images and photos
  • Working with page breaks
  • Working with tracked changes
4. Fixing Common Problems with Imported Word Text
  • Removing extra returns, tabs, spaces, and other deadwood
  • Converting tagged Word docs to styled InDesign text with Find Change
  • Converting tagged Word docs to styled InDesign text with a script
  • Replacing Word styles with InDesign ones after importing
  • Diagnosing and fixing bizarrely formatted text
  • Deleting Word hyperlinks and or their formatting
  • Fixing missing glyphs (empty squares pink highlighting)
  • Converting local formatting to character styles with Find/Change
  • Converting local formatting to character styles with a script
  • Merging text from inline text frames in Word into the main text flow
  • Extracting embedded art from a Word file
5. Troubleshooting and Repairing Word Files
  • Maggying the Word file to remove internal corruption
  • Round-tripping to InDesign RTF to clean up unnecessary information
  • Using the Divide and Conquer method in either program
  • Rescuing the text from a damaged Word file
6. Exploring Alternatives to Word-Only Editorial Design Workflows
  • Linking to Word files with the WordsFlow plugin
  • Syncing Google Docs with InDesign via the DocsFlow plugin
  • Converting Word docs to InCopy for fast and accurate formatting
  • Collaborating with an InDesign-InCopy workflow
Conclusion
  • Resources for Word and InDesign help

Taught by

Anne-Marie Concepción

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